Letter ending probation period and confirming employment

What’s a letter ending probation period and confirming employment and when should you use it?


You should use this letter when an employee has successfully served their probationary period with you and you want to confirm their employment.

Most contracts of employment should provide for a probationary period.

This time enables both you and your employee to get to know each other and to establish if they are a good fit for your business.

Ideally, you should have been monitoring your employee over the period and had a probation review meeting with them advising them of their progress and your satisfaction with their work.

So, this letter is simply confirming your decision.


What else might you need?


There will be occasions where you’re not satisfied with the employee’s performance and you want to see some improvement before confirming they’ve passed their probation period.

You should use our template letter extending probation period for this.

And if you decide you do not want to keep the employee after their probation and you intend to dismiss them, then use our template letter dismissing at the end of a probation period

However, a word of caution.

Fair procedures and due process still apply to employees on probation and therefore should be followed.

For more information on probation periods, how they work and how to manage them, take a look at our guide on this topic.

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