Disciplinary verbal warning letter to an employee about absence from work

What’s a disciplinary verbal warning letter to an employee about absence from work and when should you use it?

This letter should be used at the very early stages of your disciplinary process, before any written warnings issue to an employee.

A verbal warning should form the first stage of your disciplinary process.

Though it is a verbal warning you should still issue the employee with a letter advising of the warning, so that there is a record of this on the employee’s file.

This letter is for an employee who has a record of absence from work.

We have a suite of other disciplinary letters relating to absence and other disciplinary issues for you to choose from and these can be found in our Disciplinary Hub. 

What else should you consider?

When dealing with any disciplinary matter it is really important that you have a clear disciplinary procedure in place.

This would sometimes be found in an employment contract but more generally can be found in your employee handbook.

Our employee handbook template has a clear disciplinary policy set out in it.

Alternatively, you can use our Disciplinary Policy template

But having a disciplinary procedure in place is just the beginning.

It is equally important that where you have a procedure in place you follow it correctly.

Failure to follow your own procedures correctly can leave you exposed to a possible claim before the WRC.

For clear guidance on disciplinary procedures check out our step by step guide to handling disciplinary issues with employees.

You should also take a look at our very helpful  guide to managing employee sickness and absence.