Letter confirming no further steps after formal disciplinary hearing

What is a letter confirming no further steps after formal disciplinary hearing and when should it be used?

This letter forms part of our suite of materials to support you where you have invoked your disciplinary policy and its process due to allegations of inappropriate conduct or poor performance by one of your employees.

This letter confirms that following a disciplinary hearing in accordance with your disciplinary policy, you have decided to take no further action.

Your employment contract with the employee and your disciplinary policy within your employee handbook should make very clear what behaviour or activity constitutes misconduct and therefore justified you taking the earlier steps to investigate the allegations levelled at your employee.

Make sure that whenever you’re faced with dealing with allegations of misconduct, you follow the process set out in your disciplinary policy.

What else might you need?

You need to be clear about your conclusions and the reasons underpinning them.

You must clearly set out, in relation to each allegation of misconduct, your reasons for reaching your decision.

When you describe these reasons, make sure you refer to the facts and evidence that you have seen during the process, including documentary evidence as well as verbal evidence given to you by the employee or any witnesses.

Even though your conclusion is that no further action will be taken, the decision is potentially still open to scrutiny, and employees will sometimes challenge having been taken through a disciplinary process at all.

A clearly evidenced rationale for a fair-minded decision will be crucial in defending any grievances raised by employees, or indeed any employee legal proceedings against you for discrimination.

Check out our step by step guide to handling disciplinary issues.

It tells you everything you need to know about the process and guides you through it step by step.